Campus Hostel

Admission to the Hostel

Campus Hostel

CAMPUS HOSTEL

The policies of the campus hostel contribute to the healthy environment of commitment and discipline among the students. The students are encouraged to develop community life and inculcate the spirit of tolerance, thus taking care of their psychological and emotional problems and shape themselves to be better citizens. It is in this spirit that the rules and regulations are framed for orderly and peaceful living. The SUC has authorised staff members (Hostel Manager, Warden) to manage the hostels. Maintenance and mess facilities are managed by the warden with the help of support staff. The following rules will be followed by all students residing in the hostel. Violation of any of these rules will make students liable for disciplinary action including expulsion from the hostel.

Hostel Rules

The allotment of rooms to the applicants will be made by the warden. The hostellers are not permitted to change their rooms once occupied without the written approval from the warden.
The hostel rooms are subject to inspection by the University/hostel authorities to make sure that they are kept neat and tidy and no unauthorized items like liquor, drugs, lethal weapons etc., are kept in the room.
If a student is expelled from the University for any reasons he/she should immediately vacate the hostel on the day of expulsion from the University. His/her continuance in the hostel will be treated as unauthorised occupation.
The hostellers themselves are personally responsible to safeguard their belongings. They are not to keep large amounts of cash or valuables like gold ring, costly wristwatch etc., in their rooms. They should also take care of their purse, calculators, cell phones, computers and books. In case of theft or loss of any items it will not normally be possible to carry out any investigation. The hostellers are advised to keep their rooms, boxes, suitcases, cupboards, etc., securely locked with good quality locks.
All movements from and to the hostels should be recorded in the movement register kept with the security guard at the entrance of the hostel and should be properly signed. No hosteller is permitted to stay out of the hostel beyond 9:00 pm. Sunday through Thursday. On Fridays and Saturdays the students are permitted to stay out up to 11:00pm for which prior written permission should be obtained from the warden.
The security guard has instructions to lock the gate after the stipulated timings as mentioned above. If they have any local relatives with whom they intend to stay during weekends, or if they have any local relatives who would like to visit them in the hostel, the names and addresses of such local relatives, duly authenticated by the parents/ guardians, should be furnished along with the application.
The hostellers are generally discouraged from going out of the hostels during weekends and holidays. However, in extraordinary circumstances, if they want to leave the hostel, written permission has to be obtained from the warden. Whenever they leave the hostel for vacations they have to inform the Warden in writing about their travel plan.
At the time of starting of the semester, no student should lock any room other than the officially allotted room. Students leaving the hostel after the semester or discontinuing their stay should never lock their rooms and cupboards.
Students are not allowed to keep any vehicles in the hostel.
The hostellers are not allowed to keep air coolers, musical instruments, cassette record players, computers, electric irons or any electrical equipment without written permission of the warden. Unauthorised possession will lead to confiscation of the goods.
Use of Computers:
- Installation of computer systems in the hostel rooms should be done only after getting written permission from the warden.
- The usage of computer is for academic purpose only.
- The University/hostel authorities will conduct surprise checks periodically and if anyone is found violating the above rule, disciplinary action will be taken against him/her.

Guests

Guests are not permitted to stay in any of the hostels. If the parents wish to stay, then the student / parent may approach the warden, for getting accommodation in the Guest House, subject to availability. The Guest House will be provided on a nominal rent.

Hostel Discipline

Strict silence should be observed between 10:30 pm & 6:00 am.
Perfect silence is to be maintained in the hostel premises including rooms, bathrooms, dining halls, corridors, common areas etc., Every student of the hostel should have the civic responsibility that he or she should not be a cause of nuisance, annoyance or disturbance to others.
All hostellers have to be present in their respective rooms and keep open the rooms between 10:30 pm &11:00 pm every day (except Fridays) to enable the wardens to take the attendance.
The hostellers are not to enter into any unnecessary conversation, discussions, quarrel or altercation with the hostel staff. If anyone has any complaint against any employee of the hostel, a written complaint against the person is to be lodged with the Warden. Use of abusive, vulgar and unparliamentarily language against the hostel staff is strictly forbidden.
The hostellers shall not waste electricity & water. Wastage of any such resource is national loss. If anyone is found indulging in such wastage, he/she will be asked to vacate the hostel, since wastage causes unnecessary and unavoidable expenditure to others.
Smoking is prohibited in the hostel buildings.
Gambling in any form such as playing cards (even without money at stake), consumption of alcohol, use of drugs and narcotics and even possession of such things are prohibited. Anyone found indulging in the use of such things will be asked to vacate the hostel and the matter will be referred to the Disciplinary Action Committee.
Possession of any lethal weapons or any instrument / contrivance, which is likely to cause physical harm to others, is strictly prohibited.
If any hosteller is found indulging in any form of instigation / intimidation / threat to any other hostellers he / she will be asked to vacate the hostel forthwith. In this regard, the decision of the Warden is final and binding on the individual's concerned.
Day scholars are not allowed in the hostel.
Celebrating birthday parties inside the hostel is strictly prohibited.
Collection of donation for any purpose (Religious / otherwise) is also strictly prohibited.
Students are not allowed to play skating rollers and other outdoor games inside the hostel to prevent breakages and accidents. Sliding along the hand rails/rest of stairs and fast running/ climbing down should be totally avoided to prevent accidents.
When leaving the rooms for attending classes or for vacation, etc., fans, electrical gadgets, lights etc., should be switched off. Glass windows are to be closed securely.
Walking along staircases should be silent, gentle without creating nuisance / noise to fellow hostellers.
Students are not allowed to stay in the hostel during the class hours unless the stay is unavoidable due to illness or any other valid reason. In such cases they should take the permission of the Warden and communicate the information to the academic advisor in writing.
Hostellers coming to the hostel after the gate closing hours without prior permission or without valid reason would be fined. Regular late comers will not be allowed to stay in the hostel. The hostel timings should be strictly followed by all the inmates. Students who are violating the timings will be given 2 warnings and on the third incident will lead to expulsion from the hostel.
Clock alarms should be switched off, when not in use. There have been instances when students have set the alarm and gone on long leave, and some of them ringing for hours and spoiling the peace of fellow hostellers.
Water should be carefully used and not wasted.
Wrong entry, improper / lack of entry in exit register, signing on behalf of another person, tampering with the entries, proxy attendance and misguidance of any nature are punishable. In case of any quarrel between or among roommates it should be reported to the Warden for appropriate action.
Unauthorized absence / late coming (without prior permission from the warden) will be suitably fined and expelled from the hostel. Such students shall not be readmitted under any circumstances.
Violation of any of these rules would result in punitive action and serious violations would be referred to the Disciplinary Action Committee. The decision of the committee would however be final.

Damages & Recovery

Mishandling of dining hall furniture, room furniture or any furniture / property or fittings of the hostel is strictly forbidden.
The cost of damages will be recovered in the following manner:
- All the property assets & equipment must be carefully handled. Any accidental or intentional damages done to the assets will be recovered. In case of intentional damages along with recovery the student will be expelled from the hostel and will not be readmitted.
- If any individual or group is identified to have caused the damage, the cost of the damage will be recovered from him/her/group.
- If damage is done in anyone of the rooms and the person(s) is / are not identified then the cost will be recovered from the room-mates collectively.
- If a damage is done outside the rooms i.e., in common places like corridors, bathrooms, recreation halls, mess etc., and the person(s) is/ are not identified, then the cost will be recovered, floor wise or block wise or on the whole, as the case may be. Repetition of damage to the hostel property results in expulsion from the hostel.

Arrangements at the Time of Vacations

All hostel students (Male students & Female students) will vacate their rooms before proceeding on summer vacation.
A separate cloak room will be made available to keep their belongings while proceeding on vacation. Personal belongings should be placed inside locked suitcases, trunks/boxes and should bear complete details. The items kept inside the room are to be entered in the note book kept by the in-charge of the cloak room.

Students who have kept their belongings in the cloak room should positively report on or one day before the reopening day and move to their respective rooms. Students who come late will not be entertained for any loss of property and will be penalized.

Holiday Room Fee

If an existing hostel inmate wants to reserve a room after vacation, he/she should pay AED-500/- per month as Holiday Room Fee in the Finance Department.

Health Care

Any hosteller, who is not well, should report to the Warden for appropriate advice.
If the sick person requires medical care by outside hospital at any time, a form meant for the same should be filled along with the signature of the patient if possible or by the accompanying person and submitted to Deputy Warden / Superintendent / Additional Superintendent for arranging the ambulance.
A sick student should invariably be accompanied by the warden or a designated person, while going to outside hospital.
In case of admission to hospital the information is passed on to the parent / guardian.
If the situation warrants, admission to an outside hospital as inpatient, the same is to be reported to the Warden immediately.

Payment of Hostel Dues

The payment schedules for new and existing students will be announced by the Finance Department every year. Hostel fee for the financial year 2011-2012 will be AED 1450/- per month. The hostel fee shall not include utility and mess charges.
Hostel fee should be remitted to the Finance Department on a semester basis. (AED 1450/- x 3 = 4350/-)

Checkout Procedure

For checkout the student has to intimate the hostel warden well in advance to ensure enough time is given to complete the process. This requires checking of the room condition as well as completing the documentary procedures. The SUC will not be responsible for any of the damaged or missing items that are left in the room or in the storage areas.